Allow Less Secure Apps – G Suite guide
Allow Less Secure Apps is your solution for persistent failure on adding your G Suite account to email clients, It’s because Google may block sign-in attempts from some apps or devices that do not use modern security standards. Since these apps and devices are easier to break into, blocking them helps keep your account safe.
Some examples of apps that do not support the latest security standards include:
- The Mail app on your iPhone or iPad with iOS 6 or below
- The Mail app on your Windows phone preceding the 8.1 release
- Some Desktop mail clients like Microsoft Outlook and Mozilla Thunderbird
That is from Google’s support page themselves. That is why if you will not allow it 90% of the time adding your G Suite Email to Outlook 2016 will fail. So let me introduce to your TWO WAYS to enable less secure apps.
1. Allow users to manage their Access to Less Secure Apps
a. Log in to your Admin Console = https://admin.google.com/
The email you will be using in able to Log in is an Administrator of the Account. If that is not you then contact your administrator and tell them to enable it for you.
b. Once inside it would look like the picture below. Use the search bar that I highlighted on the red box and type in “Allow Less Secure Apps” then press “Enter”
c. It will now redirect you to a page of the search results and you will see the “Allow users to manage their less secure apps” and all you need to do is click that to see the settings.
d. Then you will see the page below where there are three options and the option you will choose of course is the “Allow users to manage their less secure apps”. Make sure to save it by click the “SAVE” on the lower right of the page.
e. Now you are not done yet. Because since it says “Allow users to manage” that means we still need to manage it on the account and by doing that you need to go to https://myaccount.google.com/security scroll to the bottom of the page and look for “Connected Apps & Sites” and “Turn ON” Less secure apps.
2. Enforce access to less secure apps for all users
a. Now that you know how to do it the hard way then I will tell you a much easier step which you should have notice already on the guide above. You just need to choose the 3rd option as highlighted on the picture below. That wasy you don’t need to go to all of your users to manually allow it.
The most common reason why an administrator allow less secure apps is when there is a persistent error when adding a G Suite account on an Email client specially Outlook 2016. You might received already an email before from Google reporting a suspicious log in with the Device used, time and location like the pic below.
As you can see it did notify you about and give you an option to review. But what’s lacking is an option to approve that attempt other than Allowing the Less Secure apps. If you still want that feature but want your email to be added at the same time here my golden advice: Allow Less secure apps. Add it to Outlook 2016 successfully. Then disable it again 🙂